{"id":1763,"date":"2020-08-26T09:42:11","date_gmt":"2020-08-26T13:42:11","guid":{"rendered":"https:\/\/www.yorku.ca\/scld\/?page_id=1763"},"modified":"2022-04-27T17:24:43","modified_gmt":"2022-04-27T21:24:43","slug":"club-recognition","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/scld\/student-engagement\/club-policies-and-guidelines\/club-recognition\/","title":{"rendered":"Club Recognition"},"content":{"rendered":"\n
The Presidential Regulation Governing Student Organizations provides, in section 7, that the Vice-Provost, Students will formulate and implement procedures for Recognition of Student Clubs.\u00a0\u00a0<\/p>\n\n\n\n
Student Clubs are formed by Students to pursue and contribute to the educational, recreational, social, or cultural quality and diversity of life on campus.<\/p>\n\n\n\n
<\/p>\n<\/div>\n<\/div>\n\n\n\n
Recognized Student Clubs may access Privileges described in section 8 of the Presidential Regulation Governing Student Organizations.\u00a0<\/p>\n\n\n\n
Club Recognition expires annually on September 30, except for Student Clubs that receive Levies: their Recognition does not expire, and they are governed by section 10 of the Regulation in its entirety.<\/p>\n\n\n\n
Terms that are capitalized herein are defined in the Presidential Regulation Governing Student Organizations.<\/p>\n\n\n\n
1.<\/strong> Applications for Club Recognition, or its renewal, will be processed from the beginning of May until the end of September, and for a short period in the beginning of January. In extraordinary circumstances this timeline may be altered by SCLD at which point the details including new dates will be communicated to student clubs. Student Club (hereafter \u201cClub\u201d) <\/p>\n\n\n\n 2.<\/strong> Recognition is granted only if in the opinion of the Manager, Student Life in the Centre for Student Community & Leadership Development (SCLD) the Club <\/p>\n\n\n\n (a) meets the requirements for Recognition as set out below<\/p>\n\n\n\n and<\/p>\n\n\n\n (b) agrees to abide by Presidential Regulation Governing Student Organizations.<\/p>\n\n\n\n 3.<\/strong> All Clubs seeking Recognition must successfully submit to SCLD a completed Club Application that demonstrates compliance with the following requirements:<\/p>\n\n\n\n (a) <\/strong>It provides the Club\u2019s contact information.<\/p>\n\n\n\n (b) It provides <\/strong>the names, student numbers, and email addresses of 15 currently registered York University students who are members of the Club. At any time, SCLD can require the Club to produce a list of 15 currently registered York University students who will be contacted by SCLD and asked to attest that they are active members of the Club. <\/p>\n\n\n\n (c) It confirms that the Club Executives and 80% of the Club\u2019s members are currently registered York University students. Because academic departments vary in size there is no minimum number of members required for an academic Club but they are still required to submit a membership list. <\/p>\n\n\n\n (d) It identifies any non-York members of the Club. York alumni are non-York for the purpose of this requirement.<\/p>\n\n\n\n (e) <\/strong>It specifies any Departmental\/College\/Faculty affiliations.<\/p>\n\n\n\n (f) It confirms that there are two signing officers and provides the personal contact information for each of them. Signing officers must be currently registered York University students throughout their term as signing officers. Club Recognition will lapse automatically for as long as this requirement is not met. Reinstatement will be at the discretion of SCLD. No student may be a signing officer for two or more student Clubs simultaneously. This does not preclude a student who is a signing officer for one Club from being an executive or officer of another Club, provided they do not have signing authority in both roles. <\/p>\n\n\n\n (g) <\/strong>It provides the Club\u2019s most up-to-date constitution including any incorporation documents even if these have been provided in previous years. <\/p>\n\n\n\n (h) For a renewing Club it provides a copy of the most recent election meeting minutes confirming that there has been a democratic procedure for change in leadership as well as ratification of the new executive team. <\/p>\n\n\n\n (i) Also, for a renewing Club, a copy of the Club\u2019s most recent bank statement if it has a bank account.<\/p>\n\n\n\n (j) It provides the signed agreement of the signing officers to ensure that the Club abides by all University Legislation.<\/p>\n\n\n\n (k) Club must also acknowledge that York University does not insure or indemnify the Club, its members or any third parties with whom the Club interacts. <\/p>\n\n\n\n